In trying to organize all my myriad of tasks each day, I’m constantly trying new tools, and tweaking my methods to make things easier for me.
Things, by Cultured Code, recently updated to version 3 for their software. I used to use Things 2 years ago, but after a while the software had become a bit antiquated and other pieces of software had taken it’s place. Reminders worked well enough for a while once Apple updated it, and more recently, Todoist had my eye.
Well, I’m giving Things 3 a new shot, and so far, I really like it! The interface is clean and simple, and you can tell they put a lot of thought into various functions.
I like that you have Areas, which I have defined right now as Writing, YouTube, Personal, Work, and Templates. Underneath those you can have projects, each with a ring that slowly fills in as you complete the tasks under the projects.
As for my last area: templates, I have that one reserved (and at the bottom of the list) to store commonly used templates for projects I need to duplicate. Most of what I do consists of a lot of small, well-defined tasks. I make youtube videos, each of those requires 14 steps along the way to finish off the video.
Short stories and full books share a lot of the same tasks, and right now I have only one template, but eventually I’ll split them into two.
Likewise, my job has me build Virtual Servers, with it’s corresponding tasks, so the template area is handy.
I do wish that there was a way to hide certain areas. For instance templates. I only ever need to see that area if I’m creating a new project, so it would handy to have that gone from my view the rest of the time. Likewise, I’m sure some people might find it handy to keep certain areas or projects hidden from the casual looky-loo.
I also wish I could attach files to either projects or tasks. For instance, with my youtube videos, each of them gets a thumbnail, and it would be handy to have all the information I need to release a video all on one project. I can put the description in there, notes, checklists, etc. I can even stage my automated tweet when the video releases. But I can’t attach a file to the project, which means I have to maintain it somewhere else and go find it outside of Things. I realize this is a bit specialized, but I’m sure I’m not the only one that wants this functionality.
Lastly, users. My wife and I work together for a lot of things. She helps me out with a lot of smaller admin tasks to free me up to focus on content creation. Being able to easily assign each other tasks was a wonderful feature of Todoist, one I will sorely miss if I stick with Things full-time.
I tried sending her a project via Airdrop, and while her computer received the share, Things on her side never popped up. I haven’t tried it with other methods, but something to look into.
Overall though, Things is beautiful, but beauty means nothing if it doesn’t function. I’ll let you know how things look once I’ve had a chance to use it for a while.